Workflow Playbooks — Prompt Chains
Source: Notion — Prompt Chains
How prompts and skills connect into end-to-end workflows. Use as daily/weekly playbooks.
Daily Cert Pipeline
The core daily workflow from triage to delivery:
① Cert Pipeline Status Check → surfaces ready vs. blocked
↓ if gaps found
② Missing Info Request → chase email to contractor
↓ once data complete
③ Pre-Inspection Data Check → confirm everything in place
↓ after inspection
④ Generate Certification Package → build full cert
↓ cert complete
⑤ Cert Delivery Email → send to contractor
↓ cert delivered
⑥ Create Stripe Invoice → generate and send invoice
Morning routine: Start with ① to see your queue. Chase ② on anything blocked. Run ③ for tomorrow’s inspections. Then ④ → ⑤ → ⑥ for anything ready.
Legacy Cert Flow
Same pipeline, adjusted for pre-Jan 2026 projects in blkhse.PMS:
① SmartSuite Project Lookup → pull project data
↓
② Production Day Estimator → sanity check pier count vs. days
↓ confirm with user
③ Legacy Certify → generate cert via legacy-certify skill
↓
④ Cert Delivery Email → send deliverables
↓
⑤ Create Stripe Invoice → invoice through Stripe
Key difference: Legacy flow uses Production Day Estimator because legacy data may not have explicit production day counts. Always confirm before invoicing.
Weekly Ops Review (Monday Morning)
① Weekly Cert Turnaround Report → delivery speed, flag slow ones
② Invoice Aging Summary → who owes money, flag >30 days
③ Contractor Status Update Email → batch update for multi-project contractors
Run ① and ② for numbers. Then ③ for any contractor with open items or aged invoices — combine into one email.
Monthly Business Review
① Monthly Volume by Contractor → count, product mix, revenue
② Invoice Aging Summary → outstanding AR snapshot
③ Weekly Cert Turnaround Report (full month) → turnaround trends
Data Integrity Chain
For catching and fixing data problems:
① Dual-System Sync Audit → compare sources for a project
↓ if mismatches
② Contradiction Finder → dig deeper into conflicts
↓ once identified
③ Bulk Field Update → fix data with confirmation
Use before certifying or invoicing any Jan 2026+ project. Also for periodic data hygiene.
Quick Reference
| Situation | Chain |
|---|---|
| Morning cert triage | Pipeline Status → Missing Info → Pre-Inspection Check |
| Cert ready to ship | Generate Cert → Delivery Email → Stripe Invoice |
| Monday ops review | Turnaround Report + Aging Summary + Status Emails |
| Before a big decision | Assumption Extractor → Role Collision → Pre-Mortem |
| Reviewing code/automation | Edge Case Stress Test → Failure Audit → Dependency Map |
| Data smells off | Sync Audit → Contradiction Finder → Bulk Update |
| Stuck on a problem | 80/20 Triage → Constraint Flip → Rubber Duck |